In today’s society,technology makes it much simpler to change paper documents into digital files which can be stored effectively in the cloud or on your PC. However,you can still find occasions when a paper document may be needed. Both of these formats have disadvantages and advantages. This post will provide facts about the various positives and negatives of paper and digital mapping.
1. Digital Mapping
Accessing Documents Quickly While On The Go
Digital documents have two main benefits: quick access and retrieval. Unlike their paper counterparts that need manual access as well as a good memory to remember where situations are placed,digital files could be retrieved utilising keywords. The keywords are of help mainly because they can be obtained from either the title or content,regardless of where the document is found.
Using cloud storage,documents can be easily retrieved from office computers and cellular devices thereby,offering flexibility of access. It really is for this reason that digital may be the preferred format by work teams. One example is organisational records,for example customer information,that should be shared among a lot of people in the geographically diverse work group to the project to reach your goals.
Increased Space For Storage
Obviously,paper documents will take up space. Unfortunately,today’s work environments do not have space to spare in which the norm is shared space for working groups. With physical space being limited,but the fee for electronic storage becoming cheaper,it makes sense that a person would use digital technology to keep digital mapping documents. Scanners could be used to turn paper documents into digital files and place them in ‘the cloud’.
2. Paper Documents
While confidentiality issues will not be highly significant while using geographical documents,it will arise when organising the legal and financial elements of client information. Using online information,for example emailing digital documentation,is not always totally secure therefore,attaching digital map data for an email can position the information in jeopardy. You should place simple passwords about the document before opening it,and you will share the password verbally for the recipient.
This is why paper documentation is a benefit. Not merely is sensitive information kept confidential,nevertheless the hard copies are easier to manage coming from a security perspective.
A Dependable Source
Inspite of the digital map resource being convenience,paper maps could be more reliable. Consider the situation – in case you are travelling to a remote location in which the access to the internet is poor,it is recommended that you have hard copies available. A paper document will not need reliable access to the internet to function,which is available to pass around for all individuals the audience. It might be old-fashioned,but including the antiquated methods have their benefits.
No Requirement To Back Up
Digital documents,including digital maps,require electronic backups to ensure you get the documents available when on the way to different locations. Neglecting to backup the documents could be disastrous! A paper map or document is a lot more reliable because it does not require backups,although extra copies of the item won’t go amiss.
As is seen,both paper and digital mapping have benefits however,they have factors why they are often disadvantageous. Using the information above,you may choose which option is suited for your needs.
For more information on digital maps,please see this great post.